Why Should You Outsource Medical Record Indexing Services?
One of the challenges of running a healthcare facility is records management. As the years go by, the volume of patient records is likely to increase, too, making them challenging to manage manually. The US government has mandated hospitals to keep physical medical records for at least seven years — which often makes it necessary to invest in additional storage areas while ensuring that nothing is displaced. It’s often more practical to outsource the task to third-party providers of medical record indexing services. These companies offer a wide range of solutions for digitizing physical records and making them easier and more secure to store and retrieve.
Why should you outsource?
Medical records scanning might sound easy. You simply take your documents and scan them one at a time, then save them in digital format, right? But multiply this process by thousands and it’s easy to see how labor-intensive it is. The process also requires specialized equipment for efficiency.
Outsourcing the job to a highly qualified team eliminates the need for you to hire additional staff to take care of the scanning and organizing the digitized documents. The best providers of medical record indexing services ensure the highest level of confidentiality and security all around, so you can comply with the most stringent regulations.
What can they do for you?
Reputable providers of medical record indexing services can customize their solutions to suit the unique needs of your healthcare facility or medical practice. Aside from scanning and indexing the records, they can also perform quality checks to ensure the clarity and accuracy of scans, especially when the records involve radiographs and pathology specimens.
Benefits
Medical facilities are fast-paced settings that demand time-sensitive results. Implementing medical records scanning and indexing should enable staff and healthcare workers to obtain any necessary patient record or information instantly. Outsourcing gives you access to an expert team with the training, capabilities, software support, and knowledge for organizing medical records based on your requirements. A good service provider uses an advanced system that ensures data privacy, up-to-date data encryption, round-the-clock security, and backups of your data to keep your records safe, especially when stored in the cloud.
Quick turnaround times
Digitizing and categorizing medical records can take a lot of time. Medical record indexing services use reliable technologies and solutions to make the process faster. The team is scalable to the size of your workload, so can be sure that your records are always attended to promptly.
Do you need help with medical records scanning and indexing? Tronitech can help. We can alleviate all the challenges of digitizing medical records by automating the filing processes. We’ll deliver the documents to your EMR to free up your staff’s time for what really matters: providing high-quality patient care. Talk to us about your requirements today.
